SharePoint Online for Power Users

SharePoint sprawl is a common collaboration problem: many team sites appear across teams, projects, and even social clubs, and many end up as little more than document libraries. Staff hear "it's on the SharePoint" and don't know where to look. This course helps IT Directors and Training Managers build a group of capable SharePoint power users who can find content, build useful team sites, and publish communication sites without escalating every request to administrators.

Role fit: Team Leads, project managers, IT Practitioners, and experienced non-IT staff with about a year of collaboration-tool experience. The course is not an administrator course. It assumes learners have no admin role, but it does require that your tenant lets ordinary users create sites. Confirm that setting before you assign the course. Hub sites, which require global or SharePoint administrators, are only introduced.

Time investment: About 5.5 hours across six skills. Most learners can finish in one to two weeks alongside regular work.

Change-management notes: Demos use SharePoint Online through Microsoft 365. Teams on SharePoint 2019 will see the same concepts but a different interface. Audience targeting relies on security groups, so coordinate with your admins on how groups are set up.

How the course supports the outcome: Each skill ends with a hands-on challenge that reinforces the material. Use the free Foundational SharePoint Concepts skill to test fit with your team before a wider rollout.

How this training helps your team succeed

Many organizations end up with SharePoint sites that are little more than document dumps, or with so many team and project sites that new hires cannot find what they need. This course works through realistic scenarios, such as a studio engineering team site and a communication site for a worldwide training conference. Team Leads and power users learn to turn SharePoint into an organized, useful collaboration hub without needing SharePoint administrator rights.

• Faster onboarding and fewer "where is that file?" requests: New staff learn how to discover existing content across sites, including content surfaced through the people they work with. They don't have to rely on colleagues to point them to "the SharePoint."
• Richer team sites with less manual cleanup: Power users learn how to adjust team site navigation, remove links their team does not use, and make practical site changes without admin access.
• Better-structured pages that teams actually use: Learners understand how pages are built from sections and web parts, including connected web parts. That lets them publish news and resources in a consistent, maintainable way.
• Clearer company-wide communication: Project and program owners build communication sites that look polished and serve a defined purpose. They work with page structure, heading styles, web parts, the Hero web part, and personalized content such as recent documents when it fits the site’s purpose.

The result is standardized SharePoint capability across business and IT teams. It also means fewer basic SharePoint escalations to your admins.

Knowledge

• How SharePoint Online in Microsoft 365 is organized, including the difference between collaborative team sites and formal, broadcast-style communication sites suited to an intranet
• What SharePoint administrator and global administrator roles add, such as creating hub sites, versus what ordinary users can do when the organization allows site creation
• How SharePoint pages are structured with sections and web parts, including connected web parts that work together on one page
• Where OneDrive fits alongside team-site document libraries when content is spread across many team, project, and social sites
• How OneNote, Planner, and Microsoft Lists extend a team site beyond a basic document library
• How personalized content and audience targeting show different content to users based on their security group membership

Ability

• Find existing content across a busy SharePoint environment, including content surfaced through the people they work with
• Create and edit a team site, add news links and pages, and configure and connect web parts
• Work with document libraries so team files live in a shared, discoverable location instead of scattered across individual storage
• Add Planner for task assignment, OneNote for shared notes, and Microsoft Lists to organize structured team information
• Build a basic communication site for an organization-wide audience using SharePoint page sections and web parts
• Apply audience targeting so sessions and documents display to the right groups, then share the site with its intended audience