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This Microsoft video training with Chris Ward covers how to use the latest version of the popular word processor including manipulating text, automatic features, formatting, and more. This course focuses on using Word 2013 in business environments....
This Microsoft video training with Chris Ward covers how to use the latest version of the popular word processor including manipulating text, automatic features, formatting, and more. This course focuses on using Word 2013 in business environments.

Related area of expertise:
  • Office productivity

Recommended skills:
  • Basic computer skills
  • Understanding of word processing.

Recommended equipment:
  • Computer running Windows Vista SP2, Windows 7, or Windows 8
  • Office 2013 software

Related certifications:
  • Microsoft Office Specialist (MOS) Word

Related job functions
  • Business Office
  • Correspondence
  • Email
  • Word Processing
  • Document preparation


Microsoft Office 2013 takes users even deeper into the cloud environment with applications that tie into SkyDrive, SharePoint, and Exchange. While many people are choosing to utilize Office 365, some will choose to also download the local copy of Office 2013. This course will take a viewer through the basics to advanced techniques in Word 2013. From simply typing text to producing Office documents that link to others, this is the course to make you a true Office Specialist when it comes to Word 2013.
1. What's New in 2013! (20 min)
2. Installing Office 2013 (17 min)
3. Workspace Fundamentals (23 min)
4. File Management (22 min)
5. Text, Symbols, and Equations (28 min)
6. Manipulating Text (21 min)
7. Automatic Features Part 1 (24 min)
8. Automatic Features Part 2 (26 min)
9. Using Graphics Part 1 (28 min)
10. Using Graphics Part 2 (29 min)
11. Diagrams and SmartArt (24 min)
12. Text Formatting (42 min)
13. Paragraph Formatting (39 min)
14. Tabs and Columns (29 min)
15. Page Formatting Part 1 (27 min)
16. Page Formatting Part 2 (33 min)
17. Tables (28 min)
18. Organizing Content - TOC's and Indexes (32 min)
19. Organizing Content - Footnotes and Bibliographies (25 min)
20. Advanced Features - Linked Data, Protecting Documents, Macros (36 min)

What's New in 2013!

00:00:01

Hey everyone. Welcome to the CBT Nugget series on Word 2013. And the best way to start off, I think, this series is to tell you a little bit about what's new in Office 2013 overall, which of course will include Word 2013. So what is new in Office 2013? I'm sure a lot of you are pretty excited to see some of the new features, some of the new things that we have available to us.

00:00:28

And one thing, of course, that I think is kind of cool is SharePoint and SQL integration. We'll tell you why here in just a second. Active Directory activation, and of course Apps for Office. Well, those are the first three that we'll take a look at right now.

00:00:42

And probably the one that I know for a lot of my friends who are really big into Access, is that the SharePoint and SQL integration now means that when you run Access 2013, basically it is an app that runs with SharePoint. So it's basically like a web app that runs in a browser utilizing SharePoint as its kind of backend at least for the tools.

00:01:14

Now, the cool thing is that it also now becomes-- or accesses the database through SQL 2012. So if you create the app in a SharePoint server, that the company has, Access is going to create the database in the SQL Server 2012 installation that you obviously are integrating anyway with SharePoint.

00:01:36

I mean, that's one of the big things, right, with SharePoint 2013? And so, in fact, check out Tim Warner's series on SharePoint 2013. Absolutely incredible. And I'll give you a little bit more idea. But those of you who were like, oh, it used to be Access was kind of the orphaned stepchild of the Office products, because everybody was like, I mean, if you really want to use a database, you want to use SQL.

00:02:00

Well, now Access 2013 can become that web app that you use in a browser and have access to all of your database objects. The data, the tables, the queries, the macros, the forms, everything else is going to be accessible to you through that, which is pretty stinking sweet.

00:02:18

Active Directory activation. Now, a lot of people were thinking I was going to probably say at this point Active Directory integration. Well, here's the thing. Active Directory activation is actually a pretty nifty thing. Now, for those of you who are the IT directors or anything, remember, we have that thing called VL, right, volume licensing? Now I'm going to tell you why this is cool for both you as an IT admin and you as an end user.

00:02:49

Volume licensing as an IT admin, when you have 800 to 1,000 employees and you need to roll out your new versions of Office, like Office 2010 and Office 2013, it used to be with the Microsoft policy you had to activate those volume license editions, right? And that was both on a physical computer or whether it was running in a virtual machine.

00:03:14

Well, now with Active Directory activation, any time a user logs into a domain-- so in this case, maybe it's mrcbtnuggets.com-- or as we always say, myacmemusicalinstruments.com-- and that user logs into the domain, guess what? There is a Group Policy object out there that's going to say, yes, this person has access to Office 2013. Boom.

00:03:45

Installation. Boom. It is activated. Boom. You're done. So the Office 2013 volume license clients can automatically activate against the domain. However, there are some ways that the quid pro quos and the little et cetera, et cetera additions to that. It has to be Windows 8 or Server 2012. Those are the two machines that can allow you to do that.

00:04:16

So if you're using that, then that would of course be a client computer running Server 2012, you would need that. Very cool feature. Obviously, it takes a lot of work away from I would say the IT admin guy, because now he just puts in a Group Policy object.

00:04:31

Boom. You're done. For the end user, you get a brand new Windows 8 machine. You log into the domain. The IT admin doesn't need to worry about whether you are active, because he's already put your username, or you as a user I should say, into a group. That group then has the Group Policy activated to it against the domain.

00:04:49

And you will then get Office 2013. And it will automatically activate for that, which I think is pretty dang stinking cool. Now we also have what are called Apps for Office. Apps for Office. Now Apps for Office is basically you can use-- and I know this sounds kind of strange.

00:05:11

You can create new applications. So this would be like a new application. And it actually integrates and works with Office 2013. And the way that you can do this is you can use things like HTML5. You can use XML, of course, because that's what we're using anything else.

00:05:39

You can use CSS3. You can use JavaScript, Jscript. And even-- and I had to check this, but it's true-- REST APIs. Now, for those of you guys are programming, and you're thinking, wow. That's kind of cool. So think about this. Now for an end user, you're like, uh, what does this mean? Basically an App for Office is a web page that's inside a client application.

00:06:09

So for example you could run-- if I have Word, Word 2013 running, and I build an app for it, and within that application, Word 2013, you can add a translation app that has been written that is web accessible. In other words, you can go out and access this through the web.

00:06:38

It brings it into the interface. And they work together. And by the way, this can be out on a catalog that you can locate-- yeah, you've got it-- out here through SharePoint or out on the web somewhere. So again, this is kind of a cool thing that you can use, Apps for Office.

00:06:57

And by the way, and you notice, all of these are very common and open source, most of them, type of environments. So it's not like something like it's only Microsoft stuff that can work with this. It's not true. One of the best examples I've seen is-- of course, Microsoft owns this-- but Bing.

00:07:16

Bing has the translation app. And they can use that as a task pane. So something really cool and something I think most of you would really be interested in if you are more in the development side of things for your particular company. So what else is new in 2013 that we can get all excited about? Well, Office Web Apps and Office Web App Server, which is pretty cool; SkyDrive Pro; and Sign-In IDs.

00:07:42

These are just three other things that I think are probably more relevant to most people as both end users and as IT admins. Now, some of you, especially if you're an end user, you're thinking to yourself, OK. What's the difference between and app that you just talked about, Chris, and these Office Web Apps? Well, Office Web Apps have been around for just a little bit, especially with the introduction of Office 365. Office Web Apps basically allow you to have a browser-- you can use any supported web browser-- and you can use I would say kind of a stripped-down version of Word, Excel, PowerPoint and OneNote.

00:08:21

So again, you can use Word, PowerPoint, Excel, and one of my favorites, OneNote. Check out my OneNote series, by the way, or the Office 365. And you'll see I actually talk about Web Apps. And so Web Apps, basically any supported web browser will work. And by the way, that includes on mobile devices, specifically Windows Phone.

00:08:53

You can tell she's really excited about that. IPhones. I have it on mine. And I have it on my iPad as well. So you can do that. Now, understand on the iPhone, the screen's a little small, so you know you're not going to be doing a tremendous amount of different things.

00:09:09

But basically, Office Web Apps used to be all about SharePoint. But now we actually have what is known as the Office Web Apps Server, which is a standalone product. You can actually get this and you don't have to have SharePoint running. Now I would say you definitely want to try to have the Office Web Apps Server running as well.

00:09:35

But for the most part, you don't absolutely need it. Now, most people-- I would say this. Most people in a Microsoft shop are going to be running SharePoint, especially SharePoint 2013, because I already showed you some really neat integration that happens.

00:09:50

But it is now unnecessary for those Web Apps to be running, because you now have the Office Web Apps Server. One last thing on that is you could actually create an Office Web Apps Server farm, which can provide Office services to just about everybody, which is kind of cool.

00:10:09

And also, of course, SharePoint 2013, Link 2013, Exchange 2013 if you're going to be using Outlook, also somewhat important for doing that. Now, SkyDrive Pro. SkyDrive Pro. What can we say about SkyDrive Pro. SkyDrive Pro, remember SkyDrive's been around for a little bit.

00:10:33

And a lot of people have used it. But now, you can take it to larger amounts of data or documents that are now enabled. Users can take their documents basically in SkyDrive-- used to be you had to have that web connectivity. You now have offline access, which is nice.

00:10:54

And so let's say you take a document offline. You do some editing. As soon as you link back in and sign back in up into the cloud, it will then immediately synchronize-- we'll do a little lightning bolt here, a little lightning bolt. And it will synchronize that to your document.

00:11:13

And by the way, if you have your Windows Phone, it will then automatically update that one. And then I've got my iPad over here. And boom, it'll update that one as well. So now you could work from whether you're online or offline. You can work on any devices.

00:11:29

Plus, now with the offline access, what makes Pro even better is, if I've got Bob here, Sue, and then Jeremy-- because I always have to throw Jeremy into one of these things. So I've got Bob, Sue, and Jeremy. Jeremy's on an iPad. Sue's on her laptop. And bob's on his Windows Phone.

00:11:53

OK. So you have three people, three different devices. OK. Guess what? We can all work on the same document at the same time, offline or online. And the SkyDrive Pro Windows sync client will synchronize the changes between the users. And obviously as we've seen before in my previous Office products that I've shown to you, if there are conflicts, it will show both and say, which one do you want to use? And it will inform the other users, hey, there's a conflict.

00:12:27

You know, Bob said he wanted it to say something. Jeremy said he wanted it to say something else. And so SkyDrive Pro, very, very cool. So you can share, collaborate documents. And that's going to be-- you know, I like to say I like what they've done. They've really improved SkyDrive.

00:12:42

It used to be kind of one of those, it's all right. Apple was doing a little bit better job. That's my personal opinion. But now, iCloud's good. But SkyDrive works really well. And of course it is integrated directly, because it actually has a Windows sync, or what they call SkyDrive Windows sync application that runs in the background doing that.

00:13:03

Sign-in IDs. Here's the thing. Remember now, Office is more and more now web-enabled. Office 365. Office 2013 obviously can be localized on your computer. But how do you sign in? Now, you can sign in several different ways, because again, now as I'm going to show you-- as soon as I talk about it I'll actually demonstrate what we mean by sign in.

00:13:28

On the Sign-In IDs, you can sign in with a Live ID. So you can use Microsoft's Live if you've got a Hotmail account, if you've got a Microsoft MSN, the old MSN account. Now it's a Live account. You can sign in that way. Or, get this, you can sign in with an Office 365 account. That's a 365 account. You can use this one or this one.

00:13:59

And the other cool thing is, you can say, you know what? I only want to allow people to sign in with this one. Or I only want people to sign in with this one. Or you can actually have it to where it completely locks it down and say, no. You can't sign in by using either one of those IDs.

00:14:17

And so usually used in a lockdown environment, especially if you've got that running and you don't want people to get out there and try to log in on the portal. I mean, think about it. It's a web-based portal to get into that environment. And if you're using their access.

00:14:33

You might want to shut that down. So that's a little bit more better security. So you can sign in with your Live ID or Office 365. So the next thing I want to show you, though, is the actual new start to the interface that we have here, just to kind of get you a little used to that and show you what I mean by especially the Sign-in ID.

00:14:54

So here we are on my desktop. So pop in on here. And you'll notice that I went ahead and I created at least three shortcuts on my desktop. Now, a real quick point about this and the series. This is a Windows 7 machine. So I'm just kind of showcasing this to you.

00:15:09

PowerPoint 2013, Word 2013, any of the Office 2013 products work on Windows 7, work just fine. Going forward for the most part, you are going to see me utilizing the Windows 8 interface. And there are a couple of nice little nifty features that you can use with that.

00:15:24

But the most important things for an exam perspective, for those of you who are studying for the exam, you don't have to worry. None of that is important. Now for end user experience and where do I find this, how does install, if you're an IT admin and you want to know how well this integrates, the important point is they work just fine Windows 7 32-bit will work with the 32-bit Office. If you have a 64-bit version, it will work real well with the 64-bit version. So FYI, OK? So now to show you something different, remember, what's new in 2013, let's use Word. I'm going to pop open Word.

00:15:58

And you'll notice that instead of coming into the interface, you get on the Start screen. Now, here's the Start screen. Over here you will see Recent Documents. I've been working on some project management. Those of you who really like that, go check out my CAPM series or Steve Caseley's PMP series, Stakeholder Expectations.

00:16:18

I've also done a little bit of work on my SkyDrive and CBT Nuggets Office 365 series. And so these are some of the things I've used within Word 2013. Then you'll notice that when you need to pick a document-- and by the way, this is true and I'll remind you again when we start utilizing this from an exam perspective-- unless they otherwise tell you, they're more than likely going to have you start with a blank document, unless they specifically in the instructions say, we want you to find a template.

00:16:45

Well, the good news is you can obviously search for-- here are some letters. It'll go on out and find some letters if you want, all different kind of categories and all those things. And notice the Back button. You might say, oh no. I wanted to go back to the Start menu.

00:17:00

Just click over here and it comes back to the Start menu. What you saw, by the way, over here is the good old backstage view. Remember backstage view from Office 2010? It's still here and still available for you. You can do the options and some other things right there.

00:17:15

So you can look at that. So this is where you're going to start pretty much. But remember how we were talking right before we came to my desktop about Sign-in IDs and whether you want to use a Live ID or an organizational ID? I'm using our Office 365 ID. This is the one that was assigned by our organization-- that was me-- trainer@mrcbtnug gets.onmicrosoft.com, which is

00:17:39

our Office 365 account that we utilize. Kind of cool. But let's say I didn't want to be using this, or can you use more than one ID? Well, I actually have it set by-- or I shouldn't say I do. But by default, you can sign in and access Office content by using either one.

00:17:57

Let me show you how that works. Click Switch Account. And it says, oh, there's another account that you can use. And this one, if you notice, is my Hotmail account, which, by the way, if you send me email, it's sent to automatically dump things to spam. So contact me through CBT Nuggets if you want anything there.

00:18:13

But here's my CBT Nuggets Trainer right here, which also is associated with my SkyDrive account, which is why you see both right there. If I just click on this, boom. It changes it and notices I'm now accessing this. My recent documents that I used was my Acme Instruments SkyDrive account, which is available up on the web.

00:18:34

So I can obviously select that file. And then boom. You're instantly into my SkyDrive. And you notice this is a document being edited by two people. How cool is that? This is back when I was using my Office 2010 and Office 365 and showing how that works. Now notice up here, Chris is doing this.

00:18:53

If I come over here, I can switch accounts. I can change photo. The integration within this is kind of cool. I mean, your Office is totally integrated. My Outlook, my Excel, my PowerPoint, my Word, everything is integrated into that central engine of Office 2013. I can change my profile, my account settings.

00:19:15

I can switch my account. Hey, let's go back to CBT Nuggets Trainer. Now here's something interesting. If this document here did not have permissions assigned to the CBT Nuggets Trainer-- this is actually in my public file, so anybody can access it-- it would have instantly shut this down.

00:19:34

It would have said, I'm sorry. The CBT Nuggets Trainer does not have access to this document. So security is doing pretty dang cool for that. So that's kind of that. And you can kind of see the new look and feel of the interface down here, the style that they have, even the backstage, the icons, our quick access toolbar that we'll show you a little bit.

00:19:54

The ribbon still remains here doing all of these kind of fun things. You can add and customize the ribbon. We'll show you a CBT Nugget on how to do that. And then again, here you go. Back to my backstage right here. And so I can protect my document, inspect document, do versioning.

00:20:13

And then, of course, move back to the document at any point in time. So that's kind of what's new, a little bit of the look and feel. We will dive into even more greater details as we continue in this series. But definitely wanted to give you what's new in Office 2013, the new look and feel, as we prepare to get you through Office 2013, prepare you for those certification exams if you're looking for it, and/or if you are an IT admin just wanting to see how this works or an end user how I can use this to the best of my abilities, this series is for you.

Installing Office 2013

Workspace Fundamentals

File Management

Text, Symbols, and Equations

Manipulating Text

Automatic Features Part 1

Automatic Features Part 2

Using Graphics Part 1

Using Graphics Part 2

Diagrams and SmartArt

Text Formatting

Paragraph Formatting

Tabs and Columns

Page Formatting Part 1

Page Formatting Part 2

Tables

Organizing Content - TOC's and Indexes

Organizing Content - Footnotes and Bibliographies

Advanced Features - Linked Data, Protecting Documents, Macros

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Chris Ward
Nugget trainer since 2006