PRINCE2 Foundations

by Steve Caseley

Total Videos : 25 Course Duration: 14:48:34
1. PRINCE2™ Overview (00:40:21)
2. PRINCE2™ Exam (00:37:53)
3. Process Model (00:28:59)
4. Themes (00:43:56)
5. Principles (00:40:25)
6. Starting up a Project (SU) (00:33:38)
7. Initiating a Project (IP) (00:46:52)
8. Directing a Project (DP) (00:22:38)
9. Controlling a Stage (CS) (00:41:08)
10. Managing Product Delivery (MP) (00:28:06)
11. Managing a Stage Boundary (SB) (00:27:20)
12. Closing a Project (CP) (00:27:39)
13. Business Case (00:40:38)
14. Organization (00:43:52)
15. Quality (00:38:48)
16. Plans (00:45:02)
17. Progress (00:31:30)
18. Risk (00:49:11)
19. Change (00:32:23)
20. Configuration Management (00:29:57)
21. Deliverables - Part 1 (00:29:09)
22. Deliverables - Part 2 (00:34:10)
23. Deliverables - Part 3 (00:37:08)
24. Deliverables - Part 4 (00:33:52)
25. Tailoring PRINCE2™ (00:23:59)
This course provides full support for the self-study option for the PRINCE2™ Foundation exam. Learn all about this widely-used public domain project management approach with trainer Steve Caseley.

Originally developed by the British government, PRINCE2™ is a comprehensive, process-driven project management approach with a full definition of the processes, principles, themes and deliverables required to successfully deliver projects. This approach is widely used in the UK, as well as other countries in Europe and eastern Asia. This Nugget course provides a comprehensive introduction to PRINCE2™ and prepares you for the PRINCE2™ Foundation exam.

PRINCE2™ Overview

00:00:00 - Hi, I'm Steve Caseley from CBT Nuggets.
00:00:02 - And welcome to this Nugget.
00:00:04 - Kicking off our PRINCE2 examine prep series, this
00:00:08 - Nugget is going to give you an overview of PRINCE2.
00:00:11 - And this entire Nugget is focused on
00:00:14 - the Foundation Exam.
00:00:16 - There are two exams PRINCE2.
00:00:19 - There is the Foundation Exam, as I said, the
00:00:21 - focus of this Nugget.
00:00:22 - And there is a Practitioner Exam, which is the advanced
00:00:26 - level PRINCE2 certification.
00:00:29 - This Nugget is going to review what PRINCE2 is, kick off our
00:00:34 - exam prep series, and prepare you for the material that is
00:00:37 - going to be covered in the rest of the series focused on
00:00:40 - preparing you for getting ready to and passing your
00:00:44 - Foundation Exam and becoming PRINCE2 certified.
00:00:49 - So to kick off, I'm going to give you a brief overview of
00:00:51 - what PRINCE2 is.
00:00:53 - I'm assuming, and I hope I'm not assuming too, too boldly
00:00:57 - here, that you probably have an understanding of what
00:01:00 - PRINCE2 is to have purchased and began to
00:01:02 - use this Nugget series.
00:01:04 - But in case that you have picked up this particular
00:01:08 - series as part of our overall corporate subscription, and
00:01:11 - were intrigued by this term PRINCE2, it
00:01:15 - is not a music video.
00:01:16 - It is not a video on how to become a
00:01:18 - music star, as in Prince.
00:01:20 - But it is a overview of a project management project
00:01:25 - delivery methodology to ensure that we can successfully
00:01:29 - deliver projects on time and on budget.
00:01:32 - PRINCE2 is a registered trademark.
00:01:36 - as evidenced by this.
00:01:37 - And the trademark is owned by the Office of the Government
00:01:40 - of Commerce, most commonly called the OGC.
00:01:45 - And if you say, I don't know of an Office of the Government
00:01:47 - of Commerce in my organization.
00:01:50 - It is the British Office of the Government of Commerce.
00:01:55 - The Brits were the ones who developed PRINCE2 originally.
00:01:59 - But PRINCE2 is far more than just a pure British project
00:02:04 - management approach.
00:02:05 - As you can tell from my lack of British
00:02:07 - accent, I am not a Brit.
00:02:09 - I'm a Canadian.
00:02:11 - So I'm close to being a Brit, but PRINCE2 is a universally
00:02:15 - accepted project management delivery approach.
00:02:18 - And the PRINCE2 certification that we're working on through
00:02:22 - this series, again, is a universally accepted project
00:02:26 - management certification.
00:02:28 - Recognizing that the government is not in the
00:02:31 - business of making money, delivering best practices,
00:02:36 - PRINCE2 is available in the public domain.
00:02:39 - So if you are an organization interested in adopting a
00:02:43 - project management best practice, PRINCE2 is one then
00:02:47 - you can easily adoption and accept into your organization
00:02:51 - without royalties and worrying about all of the aspects of
00:02:56 - picking up a proprietary approach.
00:02:59 - PRINCE2 is made available to the general public through the
00:03:03 - Office of the Government of Commerce.
00:03:05 - And you can use it freely in your organization.
00:03:09 - The current release that we're reviewing in this Nugget
00:03:11 - series was developed in 2009.
00:03:15 - Now you may say, oh, that sounds a little old.
00:03:18 - Is it about to be refreshed?
00:03:20 - There are no current plans published for
00:03:23 - the refresh of PRINCE2.
00:03:25 - But as soon as the OGC refreshes PRINCE2, we add CBT
00:03:31 - Nuggets will update this series.
00:03:33 - So again, while this series is active, you can rest assured
00:03:36 - that you're working towards the current release of
00:03:39 - PRINCE2, and safely go through the rest of the series and
00:03:43 - prepare for and, again, take and pass your exam.
00:03:46 - As I said in my introduction, there are two certifications.
00:03:50 - This Nugget is focused on the Foundation Certification,
00:03:52 - which is the certification achieved by most individuals
00:03:56 - interested in being PRINCE certified.
00:03:59 - But there's also a Practitioner Certification.
00:04:03 - This Nugget series is going to be focused exclusively on the
00:04:06 - Foundation with the exception that in the next series where
00:04:09 - I'm outlining the style and format and approach to the two
00:04:13 - exams, my focus again will be on the Foundation.
00:04:16 - But I will outline the Practitioner Exam as well, so
00:04:21 - that you can get a bit of an understanding of what the
00:04:23 - practitioner exam is should you get your Foundation and
00:04:27 - then decide you want to go on to get your next level
00:04:29 - certification.
00:04:31 - So that's the overview of PRINCE2.
00:04:34 - So with that ownership and trademark and public domain
00:04:37 - aspect of PRINCE2 out of the way, let's roll up our sleeves
00:04:40 - and really understand what PRINCE2 is.
00:04:43 - And in this Nugget we're going to focus primarily on PRINCE2,
00:04:47 - which is the project management methodology,
00:04:49 - project management approach of interest.
00:04:52 - But I'm also going to spend just a few moments at the tail
00:04:54 - end of this Nugget describing what a project is.
00:04:59 - It's one thing to say, we're going to focus on PRINCE2,
00:05:03 - which is what we're going to focus on.
00:05:05 - But PRINCE2 is a project management delivery approach.
00:05:12 - So therefore, I think it's important that we also provide
00:05:14 - the foundation of what a project is to help put the
00:05:18 - usage of and the application of
00:05:20 - PRINCE2 into better context.
00:05:23 - And first, as I said, is let's figure out exactly what
00:05:27 - PRINCE2 is.
00:05:28 - And where did this funny name come from, PRINCE?
00:05:32 - Again, you probably have an understanding of where the
00:05:33 - name came from.
00:05:34 - But again, just in case, PRINCE stands for Projects,
00:05:39 - PR, In, the I-N, a Controlled, the C, and Environment, the E.
00:05:47 - So PRINCE2, or PRINCE itself, stands for Projects In a
00:05:53 - Controlled Environment.
00:05:54 - 2, is simply this is the second major release of the
00:06:01 - Projects In a Controlled Environment approach.
00:06:04 - When we get a new release of PRINCE,
00:06:06 - will it become PRINCE3?
00:06:08 - I don't know.
00:06:10 - I'm going to say highly unlikely, because PRINCE2 is
00:06:14 - in its second edition.
00:06:16 - And therefore, there's as strong a likelihood that the
00:06:20 - next release, the next update, will remain at PRINCE2.
00:06:24 - Or if it's a very significant upgrade,
00:06:27 - we may move to PRINCE3.
00:06:29 - But if I were a betting man, and I'm not, I would say we'll
00:06:32 - probably stay at PRINCE2 simply because it does have
00:06:35 - universal recognition.
00:06:38 - And therefore, why break a good trademark name that has
00:06:43 - good recognition?
00:06:44 - But whether it's PRINCE2, PRINCE3, our focus is on
00:06:47 - Projects In a Controlled Environment.
00:06:52 - And it's probably worth memorizing that.
00:06:54 - I can't guarantee you there's going to be a question on your
00:06:57 - exam that says, what does PRINCE2 mean?
00:07:00 - But let's face it.
00:07:01 - It's an exam validating your understanding, so it's
00:07:04 - probably a good idea.
00:07:06 - But what's going in your exam guaranteed are questions
00:07:10 - around what PRINCE2 is all about.
00:07:13 - And PRINCE2 is focused on specific processes, specific
00:07:19 - principles, specific themes, and specific deliverables.
00:07:25 - And in the rest of this Nugget series, I'm going to overview
00:07:29 - the PRINCE2 processes, the PRINCE2 principles, the
00:07:32 - themes, and the deliverables.
00:07:34 - But you'll recognize, as you see the details in the
00:07:38 - remainder of this Nugget, we have individual Nuggets
00:07:41 - outlining what the PRINCE2 processes are and the
00:07:45 - principles and the themes and the deliverables.
00:07:47 - So if in this overview, you find I'm going at 50,000 feet
00:07:52 - and going at this at a whirlwind pace, there's a
00:07:55 - reason for that.
00:07:57 - Because we're going to review this all in much more detail
00:08:01 - later in this series.
00:08:09 - But before we get into the details, I want to take just a
00:08:11 - moment and point you to the PRINCE2 official website.
00:08:15 - And that the name is not just www.prince.com princeorg.
00:08:21 - It is www.prince-officialsite.com.
00:08:26 - If you search on the prince.com you will come to a
00:08:30 - commercial site that is licensed from the OGC to be a
00:08:36 - PRINCE2 site.
00:08:37 - But the official government site is the
00:08:40 - prince-officialsite.
00:08:42 - And I will leave it to you at your own discretion and your
00:08:46 - own time to review the information available in this
00:08:49 - PRINCE2 site.
00:08:50 - But you can see all of the details needed to better
00:08:53 - understand what the Office of the Controller is all about
00:09:00 - and where you will get more information.
00:09:04 - Another key point of interest is the Office of the
00:09:08 - Government Controller is focused on and not just
00:09:12 - PRINCE2, which is where we are, but also a number of
00:09:16 - other certifications and series.
00:09:18 - Probably one of the most common that you would have
00:09:20 - heard of it's the ITIL.
00:09:22 - But there's also MSP, which is Management of Programs and a
00:09:27 - number of other certifications that, again, you can peruse
00:09:31 - and view at your own time.
00:09:33 - Our focus is on PRINCE2.
00:09:36 - And again, I just wanted to point to this particular
00:09:39 - website, because it is a little bit harder to find.
00:09:42 - Now it's not that hard to find with a good web search.
00:09:45 - But I just wanted to point out that the official site, I'm
00:09:49 - going to at least in my humble opinion suggest, has a
00:09:51 - somewhat obscure URL.
00:09:56 - And we're going to start off our detailed review at the
00:09:58 - overview level with the PRINCE2 processes.
00:10:02 - And I often think of, or at least I typically refer to,
00:10:05 - the processes as the life cycle, the steps we take as
00:10:12 - PMs to manage the project.
00:10:21 - PRINCE2, the official terminology,
00:10:23 - is these are processes.
00:10:26 - But this is, again, I think as you look at these, what we do
00:10:31 - as project managers day in, day out to manage your project
00:10:35 - and keep our project on track.
00:10:36 - This is where we do all of our work.
00:10:39 - And we start off with Directing a Project, and its
00:10:43 - acronym is DP.
00:10:46 - I would suggest you need to memorize
00:10:49 - all of these processes.
00:10:51 - And you also memorize the acronyms themselves.
00:10:56 - In a PRINCE2 illiterate environment, it's very common
00:11:01 - that you don't say, I'm about to initiate or I'm about to
00:11:05 - Direct a Project.
00:11:06 - You simply say, we're about to activate the DP on our project
00:11:11 - or today my focus is on MP.
00:11:15 - So again, I tend to not like to use shop talk and jargon
00:11:22 - and that kind of stuff.
00:11:24 - Because to the new uninitiated it can be a challenge to
00:11:28 - understand what CS is.
00:11:29 - And they're always scurrying back and making notes and
00:11:31 - saying, I wonder what Steve was talking about
00:11:33 - when he said, CS.
00:11:34 - But these are very commonly accepted acronyms for PRINCE2.
00:11:39 - So again, I would suggest that you spend just the few minutes
00:11:42 - of time necessary to get these things memorized.
00:11:46 - So Directing a Project, DP.
00:11:49 - This is not so much a project management activity as senior
00:11:53 - management.
00:11:56 - Senior management's focus is on directing your project.
00:12:00 - And that's where they validate the project.
00:12:03 - That's where they give us approval to go ahead.
00:12:06 - That's where they check in at various checkpoints throughout
00:12:09 - the project and validate that the project is on the right
00:12:13 - track, and they want to continue to support the
00:12:16 - project, and they want to continue to approve our
00:12:19 - project to go ahead to the next stage.
00:12:22 - Where our work really starts on a project is at Starting Up
00:12:27 - a Project or SP.
00:12:30 - And this is a very short, upfront--
00:12:34 - and Steve often refers to this is the validation of the
00:12:37 - eureka moment.
00:12:38 - Somebody had a really good idea that we should initiate a
00:12:43 - project to do x.
00:12:45 - They had it in the shower.
00:12:46 - They had it on the train on the way to work.
00:12:49 - But they had an idea.
00:12:50 - This is where we do that quick upfront validation that the
00:12:54 - project makes sense, and get our senior management's buy in
00:12:59 - that the project should proceed to the next step,
00:13:02 - which is Initiating the Project or the acronym is IP.
00:13:07 - And this is where we set the foundation.
00:13:09 - This is where we define all of the work, the scope, the cost,
00:13:14 - the schedule for our project.
00:13:16 - So this is where absolutely set--
00:13:19 - I like to describe this as the foundation.
00:13:24 - Everything that the project should do should be identified
00:13:27 - in Initiating the Project.
00:13:30 - And it will be laid out and we will establish the budget and
00:13:34 - the schedule and the scope and everything else associated
00:13:37 - with ensuring that we're delivering the business
00:13:41 - results for which our project was undertaken.
00:13:44 - With Initiating well in hand, we move into the Controlling,
00:13:48 - or CS, where we monitor and control the activities to
00:13:54 - ensure that the stage or the project remain on track and
00:13:59 - that the project is going to move forward to successful
00:14:02 - conclusion.
00:14:04 - Next, we're going to Manage the Project Delivery, or MP.
00:14:09 - This is where we ensure that the team is doing the work is
00:14:14 - required to satisfy the scope.
00:14:18 - I often describe Controlling the Stage is us, the project
00:14:22 - managers, doing an our thing to keep the project on budget,
00:14:26 - on scope, on track, on schedule.
00:14:29 - This is where all of the project
00:14:31 - management stuff takes place.
00:14:33 - And in Managing Project Delivery, this is where the
00:14:36 - team, this is where the analysts and the designers and
00:14:39 - the developers, assuming this is IT project, are doing the
00:14:43 - work to satisfy the scope.
00:14:45 - So Managing the Project Delivery, or MP, is all about
00:14:49 - ensuring that the work is done and ensuring that the work is
00:14:52 - going to satisfy the business objectives.
00:14:57 - Not so much the next--
00:14:58 - because these are concurrent steps that take place
00:15:02 - throughout the entire project, so this is not just a you do
00:15:05 - this, and you do this, and you do this.
00:15:08 - There is a degree of sequential in that the first
00:15:11 - thing you do is Start and the next thing you do is Initiate.
00:15:14 - But then we move into Controlling and Managing,
00:15:17 - which is a parallel concurrent perpetual activity, as is the
00:15:22 - Directing, which is a parallel concurrent perpetual activity.
00:15:26 - And then we're going to have stages in our project where we
00:15:30 - complete analysis and we complete design and we
00:15:33 - complete development.
00:15:34 - So while we're managing and controlling, we also have to
00:15:38 - be aware of moving towards our stage boundaries where we
00:15:42 - obtain approval of the work completed, validate it that
00:15:50 - it's done, and we also plan and
00:15:54 - secure approval to proceed.
00:16:02 - C-U-R-E--
00:16:03 - secure approval to proceed.
00:16:05 - And that's a very key principal of PRINCE2.
00:16:10 - We always replan and we always resecure commitment to proceed
00:16:17 - to the next stage.
00:16:18 - We've completed analysis.
00:16:20 - Our work and analysis is done.
00:16:22 - We're going to present our results.
00:16:23 - We're going to go back to the business case.
00:16:25 - We're going to go back to the project justification.
00:16:28 - And we're going to revalidate that the project makes sense.
00:16:31 - It's sort of a mini Starting Up of the Project, the
00:16:35 - validation of the eureka moment.
00:16:37 - This is a revalidation of the eureka moment.
00:16:40 - And then finally, the last thing we're going to do is CP,
00:16:45 - which is Closing the Project where we
00:16:47 - gather our lessons learned.
00:16:48 - We harvest our artifacts.
00:16:50 - We do all of the reusable material.
00:16:52 - We present the results.
00:16:53 - We implement our solution.
00:16:55 - We gain assurance that the project has satisfied the
00:16:58 - business objectives.
00:16:59 - And it we declare the project a success.
00:17:03 - We have a great project end party.
00:17:05 - And we prepare our team to move on to our next successful
00:17:09 - PRINCE2 managed project.
00:17:13 - The next focus of PRINCE2 are PRINCE2 principles.
00:17:18 - What is the guiding principle?
00:17:20 - What is the guiding approach?
00:17:22 - What is the core on which PRINCE2 is?
00:17:27 - And it, again, is the seven principles.
00:17:30 - I absolutely believe you need to memorize and have cast in
00:17:36 - memory the processes, the life cycle steps, if I can use that
00:17:40 - term that we just reviewed.
00:17:42 - It's a little less critical, I think, for your PRINCE2 exam
00:17:46 - that you memorize these principles.
00:17:48 - But in the same behalf, there will absolutely be questions
00:17:52 - on your exam related to these principles.
00:17:56 - So again, if you have the seven principles in mind, I
00:17:59 - think it will absolutely help you find the best answer, the
00:18:04 - most appropriate answer, to successfully answer the
00:18:08 - questions and get your certification.
00:18:09 - So again, I'm not saying memorize these.
00:18:12 - I think it's a good idea.
00:18:13 - But if you have limited capacity to memory, and let's
00:18:15 - face it, our brains don't have unlimited capacity, it's more
00:18:19 - important to memorize the processes than the principles.
00:18:22 - But there will be questions on the principles.
00:18:27 - But you can answer the principle questions based on
00:18:30 - an understanding of what these principles are as opposed to
00:18:34 - the memorization.
00:18:35 - But what are the principles?
00:18:37 - Continued Business Justification.
00:18:40 - That's what I just referenced a moment ago in our process of
00:18:46 - securing the commitment, managing the stage boundary,
00:18:50 - moving forward, validating that the business makes sense,
00:18:54 - revalidating the eureka moment.
00:18:57 - So based into, cooked into the processes, but this is the key
00:19:02 - principle of Continued Business Justification.
00:19:06 - You revalidate the eureka moment.
00:19:13 - Not just at every stage boundary specifically at each
00:19:16 - every state boundary, but ongoing through
00:19:19 - our project as well.
00:19:20 - We need to learn from experience.
00:19:23 - What worked well?
00:19:25 - What didn't work?
00:19:26 - What should be improved?
00:19:28 - What artifacts can be brought forward?
00:19:30 - Again, something we need to consider
00:19:33 - at every stage boundary.
00:19:35 - But absolutely something that we have to consider on Closing
00:19:39 - the Project to ensure that the good things on our project are
00:19:44 - repeated and the mistakes, the challenges are learned from,
00:19:49 - and we improve our processes and our organization
00:19:52 - appropriately.
00:19:54 - Another key principal, and I know these are all key
00:19:57 - principles, that's what we're talking about, but another key
00:19:59 - aspect of PRINCE2 is well-defined roles and
00:20:04 - responsibilities.
00:20:05 - And we'll review the roles and responsibilities that PRINCE
00:20:09 - identifies later in the series.
00:20:11 - But there are absolutely some very well-defined roles.
00:20:16 - What does the project manager do?
00:20:18 - What is the project director do?
00:20:20 - What this the project owner do?
00:20:22 - What does the team do, and so on?
00:20:25 - So to ensure that everyone knows exactly what they need
00:20:28 - to do, we will have well-defined roles and
00:20:31 - responsibilities as defined, as supported by, PRINCE.
00:20:37 - Very consistent with our processes, where we plan and
00:20:42 - initiate the stage, we manage and execute the stage.
00:20:46 - We Manage the Stage boundary.
00:20:48 - We Manage our project by stages.
00:20:51 - We do analysis.
00:20:52 - We get Continued Business Validation.
00:20:55 - In our Managing the Stage boundary, we
00:20:58 - replan our next stage.
00:21:00 - We secure commitment to the next stage.
00:21:02 - And we proceed into the next stage.
00:21:06 - Another key focus of PRINCE2 is we manage by exception.
00:21:10 - PRINCE2 is a well-defined process.
00:21:14 - Projects In a Controlled Environment, PRINCE.
00:21:19 - If we're following PRINCE and we're following the processes
00:21:23 - and the principles of PRINCE, in theory the project should
00:21:29 - run very well.
00:21:30 - We don't have to worry about the mechanics and the
00:21:32 - plumbing, because that's what PRINCE has defined for us.
00:21:35 - And the beauty of not worrying about the plumbing, the
00:21:40 - details, is it gives us time as project managers to manage
00:21:44 - by exception, to look for those problems, to look for
00:21:47 - those risks, to look for those areas that our project is
00:21:50 - going to have delivery challenges, and then
00:21:52 - proactively work on them.
00:21:56 - PRINCE2 is focused on products, ensuring that the
00:22:00 - work the team delivers, that the team works on, is going to
00:22:04 - satisfy the business requirements.
00:22:07 - And finally, and I kind of ran out the room when I was
00:22:10 - writing my principles down in preparation, we need to Tailor
00:22:14 - PRINCE to Suit the Environment.
00:22:16 - If this is a very large, complex project, we probably
00:22:20 - need to apply 100% of PRINCE.
00:22:23 - If this is a smaller project in a well-known area, we can
00:22:28 - Tailor PRINCE down and we can make it specific to the
00:22:33 - requirements.
00:22:37 - So those are our PRINCE2 principles.
00:22:41 - And our next and final, and I'm going to say, methodology
00:22:45 - concept in PRINCE2 are themes.
00:22:48 - I have four things I wanted to talk about in this overview.
00:22:52 - I wanted to talk about processes.
00:22:54 - I wanted to talk about principles.
00:22:55 - I wanted to talk about themes.
00:22:57 - And I'm also going to talk about deliverables.
00:23:00 - But I lump the processes, the principles, and the themes
00:23:04 - into the methodological or the practice of what PRINCE is.
00:23:10 - And the next detail we're going to focus on are the
00:23:13 - deliverables, which is really the outcome, the results, the
00:23:16 - proof that PRINCE is being successful.
00:23:20 - But again, our last methodology, concept, delivery
00:23:25 - approach, best practice--
00:23:27 - pick the word that you use, because I realize in some
00:23:31 - organizations the term methodology kind of has a
00:23:34 - negative concept.
00:23:35 - But pick the process, the principal, and the themes as
00:23:40 - being the overarching, the guiding force
00:23:44 - of what PRINCE is.
00:23:45 - So what are our themes?
00:23:47 - And again, I realize I'm going through this quickly.
00:23:49 - We're going to review all of this in more detail throughout
00:23:52 - this Nugget series.
00:23:54 - The key theme, if there's one reoccurring theme throughout
00:23:58 - PRINCE, is this concept of the Business Case.
00:24:02 - We don't part a PRINCE project without a Business Case.
00:24:06 - We don't exit a stage and start a new stage without
00:24:10 - reviewing, revalidating, reproving that the Business
00:24:15 - Case makes sense.
00:24:16 - It's that continual revalidation
00:24:19 - of the eureka moment.
00:24:21 - And we do that through the Business Case.
00:24:24 - As we discussed just a moment ago in terms of the roles and
00:24:27 - responsibilities, a PRINCE theme is we define a formal
00:24:32 - project Organization.
00:24:34 - We document the roles and responsibilities.
00:24:37 - We tell everyone what we expect of them in the project,
00:24:40 - where they fit, what they need to do, who they report to.
00:24:44 - And we define that up front.
00:24:47 - PRINCE2 has a principle of Planning.
00:24:50 - Well, project management is all about planning.
00:24:52 - But PRINCE2 recognizes that planning is a key aspect to
00:24:57 - being successful in project delivery.
00:24:59 - And we have a theme of Planning.
00:25:02 - Once we've planned, we need to manage and
00:25:05 - control to that plan.
00:25:07 - So the next theme is we need to Manage Progress and we need
00:25:11 - to Control our execution against the plan.
00:25:16 - That's going to keep us on track and on budget.
00:25:19 - But in order to ensure that we're also delivering what it
00:25:22 - is that the business wants, we also have a
00:25:25 - theme built in Quality.
00:25:28 - Quality is fundamental.
00:25:30 - Quality is number one, to steal from an old Ford
00:25:34 - commercial from years ago.
00:25:35 - Quality is job number one.
00:25:37 - All project delivery quality has to be job number one.
00:25:41 - And PRINCE has quality baked in.
00:25:45 - Recognizing that we need to be proactive, we need to be able
00:25:48 - to manage by exceptions.
00:25:49 - We need to ensure that we understand what nasty, evil,
00:25:54 - bad things are going to come in and impact our project.
00:25:57 - We have a theme of proactive Risk Management so we can
00:26:01 - identify risky events early in our project and if possible
00:26:06 - eliminate them from the project by
00:26:08 - changing our approach.
00:26:10 - Or worst case, identify that we need to have some
00:26:12 - contingency and some reserves in place, so that when these
00:26:16 - evil, bad, nasty unpredictable things happen, we're not
00:26:20 - caught blindsided and we have some schedule.
00:26:23 - We have some time.
00:26:24 - We have some money to deal with risk events as they
00:26:27 - materialize.
00:26:28 - Recognize that no matter how good a job we do at planning,
00:26:33 - as we're in execution, there's going to be changes.
00:26:37 - PRINCE2 has built-in concepts for Change Management.
00:26:42 - And change is accepted into our project,
00:26:45 - but change is a managed.
00:26:51 - And that's a key concept.
00:26:53 - Change is not a bad thing.
00:26:56 - Change is inevitable.
00:26:57 - But change needs to be managed.
00:27:00 - And unmanaged change is what causes projects to run away
00:27:04 - and be delivered four times over budget and three times
00:27:09 - behind schedule.
00:27:11 - But if we manage change, we can continue to deliver the
00:27:15 - project successfully to expectations.
00:27:17 - And our last theme is Configuration Management.
00:27:21 - Again, PRINCE has a heavy software development focus.
00:27:25 - And we need effective configuration management of
00:27:28 - all of the bits and bobs, all of the software components,
00:27:31 - all of the deliverables.
00:27:33 - Every component that the project is going to deliver
00:27:37 - needs to be managed through a well-defined and rigorous
00:27:42 - configuration management process.
00:27:45 - So again, those are our three overarching defining
00:27:50 - approaches for PRINCE.
00:27:53 - We have the processes, we have the
00:27:55 - principles, and the themes.
00:27:57 - Next, we're going to look at the deliverables,
00:27:59 - which is our output.
00:28:02 - And PRINCE, no surprise, has identified deliverables that
00:28:06 - they expect project management to complete.
00:28:12 - These are the project management deliverables.
00:28:15 - These are not the analysis report and the data dictionary
00:28:18 - and the data model and the data flow diagrams.
00:28:21 - These are project management deliverables.
00:28:24 - PRINCE has identified, or I'm going to review in this Nugget
00:28:28 - series, 15 specific PRINCE2 deliverables.
00:28:34 - I haven't listed them all here, because we're going to
00:28:37 - review these in detail through the Nugget series in the
00:28:40 - latter part of the Nugget series.
00:28:42 - But the key deliverables that I'm going to just quickly
00:28:45 - overview in this overview is the Business Case.
00:28:49 - Now that shouldn't surprise you, that the Business Case is
00:28:51 - the front and center core deliverable from PRINCE2.
00:28:55 - We talked about the Business Case in our process.
00:28:58 - We talked about the Business Case in our principles.
00:29:01 - And we talked about the Business Case in our themes.
00:29:05 - The Business Case is the foundation of why we're doing
00:29:08 - this project.
00:29:09 - The business has a problem, they need it solved.
00:29:14 - And for this anticipated solution, that's going to cost
00:29:19 - $50,000, pounds, whatever the denomination in your country
00:29:24 - is going to be.
00:29:25 - And it's going to deliver benefits.
00:29:27 - So the Business Case is the cost justification.
00:29:31 - It's the problem.
00:29:33 - And it's the cost benefit statement.
00:29:39 - And as I've said over and over in this overview, we need to
00:29:44 - go back and continually review and evaluate and keep that
00:29:49 - Business Case front and center.
00:29:50 - Because that is the foundation of PRINCE.
00:29:55 - Other key deliverables, our End of Stage Report.
00:29:58 - We've completed our stage.
00:30:00 - We're managing our stage boundary.
00:30:03 - Have we achieved what we wanted to do?
00:30:06 - And it's the update of the plan.
00:30:09 - And it's the update of the Business Case.
00:30:11 - And it's the revalidation of the eureka moment.
00:30:13 - And it's the replanning to make sure that we're putting
00:30:18 - the project forward with the current best information that
00:30:22 - we have at hand.
00:30:24 - And this is based on the principle, the practice, that
00:30:27 - at the beginning of a project, we probably should have a
00:30:31 - really good understanding of what we
00:30:32 - need to do in analysis.
00:30:34 - And we have a reasonable understanding of what we're
00:30:36 - going to do in design.
00:30:37 - And we kind of have a decent idea of what we're going to do
00:30:41 - in development, and so on.
00:30:43 - By the time we're done analysis, we should be
00:30:46 - able to redo that.
00:30:47 - By the time we're done analysis, we should have a
00:30:49 - really, really good idea precise idea of what we're
00:30:54 - going to do in design.
00:30:55 - And we should have a really good idea of what we're going
00:30:58 - to do in development.
00:30:59 - And we're going to have a much clearer idea of what we need
00:31:01 - to do for implementation and testing and so on.
00:31:04 - So at the end of every stage, we have new and better
00:31:09 - information.
00:31:12 - And we want to apply that to ensure our project is going to
00:31:16 - be successful.
00:31:18 - We have an Issue Log.
00:31:20 - These are the things that are troubling us on the project.
00:31:23 - These are the things that we need to
00:31:25 - manage and make go away.
00:31:27 - We also have risk logs and a Risk Management Plan.
00:31:31 - These are the things we aren't sure of.
00:31:34 - The issues are real.
00:31:35 - The issues are things that are happening today, and we have
00:31:38 - to deal with today or our project is
00:31:40 - going to have problems.
00:31:42 - Our risks are things that are going to happen or may have or
00:31:45 - that concern us, but they're future-based.
00:31:49 - At some point in the time, I think a bad thing called x is
00:31:53 - going to happen in my project.
00:31:55 - And I need to be able to do something about it.
00:31:58 - Skipped over Project Plan.
00:32:00 - And the reason is I just listed these alphabetically.
00:32:04 - Issues and Risks often go together.
00:32:06 - But another key concept or key deliverable
00:32:10 - is our Project Plan.
00:32:11 - This is the budget.
00:32:12 - This is schedule.
00:32:13 - These are the identification of the work that needs to be
00:32:17 - done, which leads us to our last key deliverable, which is
00:32:21 - the actual Work Package.
00:32:23 - These are the units of work that we need the
00:32:25 - team to work on.
00:32:27 - As I say, this is only six.
00:32:29 - We have 15 in total that we're going to review in detail
00:32:33 - later in the series.
00:32:34 - We'll review the principle of what each of the
00:32:36 - deliverables are.
00:32:38 - And we'll present you with a suggested generic table of
00:32:42 - contents of how each of these 15
00:32:46 - deliverables will be produced.
00:32:48 - And these sample table of contents are going to be able
00:32:52 - is available at Nugget Lab for your download and reuse as
00:32:56 - appropriate in your projects.
00:32:59 - And finally, just to conclude this overview Nugget, a s
00:33:03 - brief overview of what a project is.
00:33:05 - And if you Google project or you do Wikipedia project or if
00:33:11 - you whatever, you're going to get many, many, many
00:33:15 - definitions of projects.
00:33:17 - So I decided I'm going to try the opposite approach to that.
00:33:20 - And I'm going to say a project is not.
00:33:23 - And it's not on going operations.
00:33:26 - So if your organization manufactures a product, the
00:33:30 - project has nothing to do with the day to day manufacturing
00:33:35 - of the product, the day to day shipping of the product, the
00:33:38 - day to day customer service of the product.
00:33:40 - That's operations.
00:33:41 - That's the stuff that happens day in, day out to support the
00:33:47 - business of our organization.
00:33:49 - Now we may be taking on a project to improve the way we
00:33:54 - manufacture our product.
00:33:57 - We may be taking on a project to improve the
00:33:59 - way we ship our product.
00:34:02 - We may be taking on a project to do anything within the
00:34:06 - organization.
00:34:07 - But it's to make a change.
00:34:10 - It's to do something new.
00:34:11 - It's to do something different.
00:34:13 - It's not the day to day making money,
00:34:23 - delivering the services.
00:34:24 - That's operations.
00:34:25 - And that's not project.
00:34:27 - So I don't know if saying what is not a project helps.
00:34:32 - But a project is literally everything else.
00:34:36 - And again, there's as many definitions of project as
00:34:38 - probably the number hits you got in your Google search.
00:34:41 - But I like to summarize, a project is temporary.
00:34:47 - We're taking on a new project to improve the way we can ship
00:34:51 - the product.
00:34:53 - So the project didn't exist yesterday.
00:34:56 - We've been through our validation
00:34:59 - of the eureka moment.
00:35:00 - We've initiated the project.
00:35:01 - We planned the stage.
00:35:03 - We've gained approval.
00:35:05 - The project now exists.
00:35:07 - So that's where the temporary aspect starts.
00:35:10 - We work on the project.
00:35:11 - We deliver the project.
00:35:12 - We control our stages.
00:35:14 - We close the project.
00:35:17 - And it's temporary.
00:35:18 - It has now finished.
00:35:20 - Temporary does not mean short.
00:35:22 - It could take weeks, months, even years to achieve all of
00:35:28 - the expectations of our project.
00:35:30 - But it didn't exist at some point in time, got approved.
00:35:34 - And at some point in time, and it could be
00:35:36 - years away, it concluded.
00:35:38 - So that's the temporary part.
00:35:41 - Projects should be unique.
00:35:43 - And that's the key differentiation from not
00:35:46 - ongoing operations.
00:35:48 - We need to do something new.
00:35:50 - We need to do something different.
00:35:52 - We need to do something that's never been done before.
00:35:54 - Because if it's been done before, we don't
00:35:57 - need to redo it.
00:35:58 - We dust it off the shelf.
00:35:59 - We buy it from another supplier.
00:36:02 - But we just simply implement something existing.
00:36:06 - So projects are always unique.
00:36:08 - It's to do something that has never been done before.
00:36:11 - Projects will have a budget and a schedule.
00:36:15 - The project has $50,000, pounds, yen, whatever is the
00:36:22 - currency in your organization.
00:36:23 - And the project is going to take six months, or nine
00:36:26 - months, or 12 months.
00:36:28 - And that, again, feeds into the temporary aspect.
00:36:32 - We can determine a budget.
00:36:33 - And we can determine a schedule.
00:36:35 - Because based on our current plan, if it starts tomorrow,
00:36:39 - it's going to take six months.
00:36:40 - It's going to use these three resources.
00:36:42 - And it's going to cost $50,000.
00:36:44 - And I'm going to stick with dollars.
00:36:46 - Being a Canadian, I'll stick with my native currency.
00:36:49 - But, again, translate that into the currency of your
00:36:51 - organization or your company your country.
00:36:55 - And I just said, the next aspect to a project is it
00:36:59 - needs resources.
00:37:00 - Team members need to be assigned to do
00:37:02 - the work on a project.
00:37:04 - So need a team.
00:37:06 - And we may need equipment.
00:37:10 - And we may need supplies.
00:37:13 - And we may need office space or team space.
00:37:18 - And we need all of the resources that are required
00:37:21 - for our project.
00:37:23 - And that's specifically called out for a project
00:37:26 - because it's temporary.
00:37:27 - Yesterday, none of these resources existed, per se, as
00:37:31 - a collection of resources to satisfy the project.
00:37:34 - They were simply resources in the organization that may have
00:37:38 - been doing other things, that may have been sitting idle,
00:37:42 - may need to be acquired to satisfy our project.
00:37:45 - But they're a unique alignment of resources to get our
00:37:50 - project done.
00:37:51 - And most importantly, and I left it to the last, because
00:37:53 - it is the most aspect of being a project, is a project has a
00:37:58 - scope, what it is to solve the business problem.
00:38:06 - Because projects are taken on to solve the business problem.
00:38:11 - We validate the problem through our validation of the
00:38:14 - eureka moment, and we solve it.
00:38:17 - But that's what a project is.
00:38:18 - And PRINCE2 is a very thorough, very complete, very
00:38:24 - good process to successfully manage projects through to
00:38:28 - completion.
00:38:30 - And that concludes our overview of PRINCE2.
00:38:33 - I hope this has been enough to whet your appetite that says,
00:38:36 - yes, PRINCE2 is what I want.
00:38:38 - I'm really excited about PRINCE2.
00:38:40 - I want to finish the series.
00:38:41 - I want to take my Foundation Exam.
00:38:45 - And I want to become PRINCE2 certified.
00:38:47 - So in this Nugget, we talked about what PRINCE2 is, what
00:38:50 - PRINCE stands for, Projects In a Controlled Environment.
00:38:54 - And we talked about the processes, or as Steve likes
00:38:59 - to call it, the life cycle, where we initiate, we plan, we
00:39:04 - manage, we control.
00:39:07 - We close the stage, we manage the delivery, and
00:39:11 - we close the project.
00:39:12 - We talked about the principles, what it is that
00:39:18 - provides the guiding force of what PRINCE2 is.
00:39:23 - Similar to that, we talked about that themes, the
00:39:26 - reoccurring themes that happen throughout PRINCE.
00:39:29 - And we talked about the deliverables that we, the
00:39:34 - project managers, produce to ensure we're satisfying the
00:39:38 - expectations being PRINCE delivery focused.
00:39:43 - And by doing our PRINCE deliverables, we're ensuring
00:39:47 - that we're keeping all of our project stakeholders informed.
00:39:51 - And finally, we did a very quick review of
00:39:53 - what a project is.
00:39:54 - A project is a temporary engagement that has a specific
00:39:59 - budget and cost, has assigned resources, and is there to
00:40:04 - satisfy specific unique requirements to address a
00:40:09 - known stated business problem.
00:40:13 - This concludes our PRINCE2 overview Nugget.
00:40:16 - I hope this module has been informative for you.
00:40:19 - And thank you very much for viewing.

PRINCE2™ Exam

Process Model

Themes

Principles

Starting up a Project (SU)

Initiating a Project (IP)

Directing a Project (DP)

Controlling a Stage (CS)

Managing Product Delivery (MP)

Managing a Stage Boundary (SB)

Closing a Project (CP)

Business Case

Organization

Quality

Plans

Progress

Risk

Change

Configuration Management

Deliverables - Part 1

Deliverables - Part 2

Deliverables - Part 3

Deliverables - Part 4

Tailoring PRINCE2™

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Steve Caseley

Steve Caseley

CBT Nuggets Trainer

Certifications:
PMI-PMP, PMI-ACP, PMI-SP, Project+

Area Of Expertise:
Project Management, MS Project, Development Methodologies, Agile Development


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