00:00:00 - Hi, everybody.
00:00:01 - Welcome to the CBT Nuggets
training course on SharePoint
00:00:04 - 2013 end user training.
00:00:07 - This is the introductory
00:00:09 - my name is Tim Warner.
00:00:11 - I'm happy and grateful
to be your
00:00:12 - instructor for this course.
00:00:14 - In this introductory Nugget,
we're going to begin by
00:00:17 - discussing briefly what
exactly is SharePoint.
00:00:20 - I want to make sure, as your
teacher, to not make any
00:00:23 - assumptions as to your skill
level coming into the course.
00:00:27 - So we'll start at the beginning,
proceed until the
00:00:29 - end, and then stop.
00:00:31 - That's a quote, by the way, from
a favorite book of mine--
00:00:34 - Alice's Adventures
00:00:36 - We'll proceed through the
rest of this lesson,
00:00:39 - differentiating on SharePoint
00:00:42 - versus SharePoint Online.
00:00:44 - Now, being a technical trainer
myself, sometimes it's
00:00:47 - difficult for me not to devolve
into tech geek speak.
00:00:51 - And again, keeping in mind
that you may not be an IT
00:00:56 - staff person yourself, but
instead what's called an
00:00:59 - information worker, who simply
needs to know very quickly and
00:01:03 - efficiently, how do I use
SharePoint to accomplish my
00:01:06 - daily work?
00:01:07 - Well, there's a little
bit of technical
00:01:09 - background that's required.
00:01:11 - You need to understand, for
instance, are you working with
00:01:13 - a SharePoint portal that exists
at your corporate
00:01:16 - offices, or are you
using Office 365?
00:01:20 - Why does that matter?
00:01:21 - There are some ramifications
and things to consider.
00:01:24 - And we'll do that at the
00:01:27 - Some of you may be interested in
attaining a certification.
00:01:30 - Thus, we'll learn about the
Microsoft Office Specialist--
00:01:33 - or MOS-- program, and how you
can leverage the skills you
00:01:37 - pick up in this Nugget not only
in your real live work
00:01:40 - with SharePoint, but also for
passing this test, which gives
00:01:44 - you an excellent opportunity
for, say, advancement in your
00:01:47 - current position or a leg
up on your next job.
00:01:50 - I'll spend a little bit of time
discussing how I designed
00:01:53 - this course and how you
can best use it to
00:01:55 - accomplish your goals.
00:01:57 - And then we'll finish with a
little bit of content on
00:01:59 - understanding SharePoint
00:02:02 - Let's get started.
00:02:03 - SharePoint is a Microsoft
product that has exploded in
00:02:08 - popularity over the last
00:02:10 - It's been around for
a number of years.
00:02:13 - But it's only in the
00:02:15 - which is to say, five,
six, seven years--
00:02:18 - that businesses have really
got on board in adopting
00:02:22 - SharePoint.
00:02:22 - SharePoint is a website
00:02:25 - It's a way to literally click a
couple mouse clicks, and you
00:02:29 - have yourself a really rich
and robust website.
00:02:33 - Technically, if you look
at Microsoft marketing
00:02:36 - literature, they'll say that
SharePoint is their web
00:02:38 - platform for building
00:02:42 - An intranet is also called
a web portal.
00:02:45 - This is just simply your
business' internal network.
00:02:48 - Look at it from the business
00:02:51 - They want everybody's
data in one spot.
00:02:54 - They want everybody's contact
information in one spot.
00:02:58 - Logic would tell you that this
is useful for many reasons.
00:03:02 - It allows you to do your work
better, because you have a
00:03:06 - central repository for
everything you need to get
00:03:09 - your work done.
00:03:10 - Other users in your organization
or in the portal
00:03:12 - all day themselves.
00:03:14 - So finding them and connecting
with them and doing work with
00:03:17 - them as a team is made
00:03:20 - Nowadays, just about everybody
is using social media, whether
00:03:24 - it's Facebook, or Twitter,
or LinkedIn, Instagram,
00:03:27 - Pinterest, the list goes on.
00:03:29 - SharePoint includes many of
those social features that are
00:03:33 - already familiar to you as
an information worker.
00:03:37 - So therefore, SharePoint makes
a great deal of sense for
00:03:40 - businesses.
00:03:41 - Now I've been in businesses that
have used SharePoint, and
00:03:43 - it's just part of their
00:03:46 - And I've also been a part of
businesses that have moved
00:03:48 - into SharePoint.
00:03:50 - And there are certainly some
learning curve issues and
00:03:53 - some, well, pained points.
00:03:55 - I mean, if you've been
accustomed to doing your job
00:03:58 - one way for years, and now you
have to do everything through
00:04:01 - a web browser through this funky
thing called SharePoint,
00:04:04 - well, what does that mean?
00:04:06 - And that's probably why you're
taking this course, because
00:04:09 - you need to get grounded
in using SharePoint.
00:04:12 - And that's a good thing.
00:04:13 - I want to congratulate you for
taking this training course,
00:04:16 - because I know plenty of people
who are used to getting
00:04:19 - from point A to point B with
each of their job tasks.
00:04:23 - But the way they do that is
actually more like this.
00:04:26 - They have a way that works for
them, but really looking at
00:04:30 - the method that they go about
their work is, well, pretty
00:04:34 - far outside the efficiency
00:04:37 - In this training, I'm going
to teach you how to use
00:04:39 - SharePoint quickly
00:04:41 - So you'll be able to
00:04:43 - work much more linearly.
00:04:45 - And therefore, that's going to
give you more time to do more
00:04:48 - work, and frankly, more
time for you to
00:04:51 - lead a balanced life.
00:04:52 - It's a win-win situation,
00:04:55 - According to Wikipedia, they
have some interesting
00:04:57 - statistics in their SharePoint
00:04:59 - 78% of Fortune 500 companies
are adopting SharePoint.
00:05:03 - So this is a technology that's
not going away, and really
00:05:07 - should be a part of any
information user's skill set.
00:05:10 - Some other cool things about
00:05:12 - SharePoint that I like myself--
00:05:13 - and you probably will like as
well-- is that there's deep
00:05:16 - integration with Microsoft
00:05:18 - Dollars to doughnuts, you use
the Microsoft Office suite
00:05:21 - where you work.
00:05:22 - You probably are of the
mind, yeah, OK.
00:05:25 - My business, my company's
going to SharePoint, and
00:05:27 - they're forcing us to
use these things
00:05:29 - called document libraries.
00:05:31 - And they're forcing us
to use web mail.
00:05:33 - That's fine.
00:05:34 - But you're going to pry my
local installation of
00:05:37 - Microsoft Word away from me
only from my cold dead
00:05:40 - fingers, right?
00:05:42 - Well, here's the good news.
00:05:43 - Latest editions of Microsoft
Office-- in particular, Office
00:05:47 - 2010, and certainly the
latest version, 2013--
00:05:51 - has deep integration
00:05:53 - So you can interact with
SharePoint data literally as
00:05:56 - easily as you can get to data
that's on your own computer's
00:06:00 - hard drive.
00:06:01 - Now, the great benefit of that
is that you're no longer tied
00:06:04 - to your office task.
00:06:06 - You could go home and remember,
oh no, I forgot to
00:06:09 - update the spreadsheet.
00:06:10 - No problem.
00:06:11 - Go to your home computer.
00:06:13 - Connect to your business'
00:06:15 - Bang.
00:06:16 - You can even open up
00:06:18 - directly from a web browser.
00:06:20 - So let's say you're at a
friend's house or on vacation.
00:06:23 - You may not be as willing to do
extra work when you're on
00:06:26 - vacation, obviously.
00:06:28 - I guess I'm revealing a bit
about my own work ethic.
00:06:30 - But you may think to yourself
in a situation where you do
00:06:33 - not have your Microsoft Office
apps, nuts, I wish I could
00:06:37 - just take care of task x.
00:06:40 - You actually can.
00:06:41 - As long as you can reach your
SharePoint site, you can run
00:06:44 - office applications like
PowerPoint and Word and Excel
00:06:48 - directly from a web browser.
00:06:49 - And you'll see that a lot
throughout this training, as a
00:06:52 - matter of fact.
00:06:53 - So that notion of universal
access, it rankles, or makes
00:06:56 - some end users mad, because they
don't want to have their
00:06:59 - work follow them around.
00:07:01 - It's a lot easier to do extra
work when, for instance,
00:07:04 - you're in a doctor's office
waiting for your appointment
00:07:07 - and you have your mobile
device with you.
00:07:09 - You can literally log in to
SharePoint and continue to
00:07:12 - work from there.
00:07:13 - SharePoint 2013 supports all
current browsers, all current
00:07:18 - mobile devices.
00:07:19 - You don't have to use Internet
Explorer under Windows.
00:07:22 - You can interact with SharePoint
just as well from
00:07:24 - your Mac computer or your
iPhone or your iPad.
00:07:28 - It literally doesn't matter.
00:07:30 - Microsoft has gone a long way
toward adopting web standards
00:07:34 - that are not proprietary to
a particular company.
00:07:37 - Moreover, SharePoint includes
a lot of automation.
00:07:40 - Now, there is a little bit of
a learning curve to this.
00:07:44 - But once you get the hang of it,
you're going to find that
00:07:46 - SharePoint can really put your
work on steroids, so to speak.
00:07:50 - It can make your business
processes a lot faster.
00:07:53 - Things like workflow, you may
be involved in industry or
00:07:58 - governmental compliance
00:07:59 - Maybe you work in a medical
office where you have to be
00:08:02 - really careful about patient
00:08:05 - Or you work in an insurance
company, and you have social
00:08:08 - security numbers and other
really privileged data that
00:08:11 - needs to be secured.
00:08:13 - The good news is that you don't
have to worry about all
00:08:15 - the behind the scenes stuff.
00:08:16 - That's what the IT staff of
your company is doing.
00:08:20 - You're concerned with
manipulating and using the
00:08:22 - data itself in a way that's
standardized, that falls in
00:08:27 - line with your company
00:08:29 - And frankly, it's easy
for you to do.
00:08:31 - Now, I mentioned at the
beginning of this Nugget that
00:08:34 - there are two varieties of
SharePoint, what's called On
00:08:36 - Premises and SharePoint
00:08:39 - Why do you care, as a
business end user?
00:08:41 - Well, in many cases,
you really don't.
00:08:44 - The bottom line is, as long as
you have a way to get to your
00:08:47 - company's SharePoint
site from wherever
00:08:49 - you are, you're golden.
00:08:50 - What SharePoint On Premises
means is that your IT
00:08:54 - department has deployed
SharePoint inside your
00:08:57 - corporate campus.
00:08:58 - So it actually owns all of the
computers that SharePoint is
00:09:01 - running on, and everything
is locally controlled.
00:09:05 - That's fine, because you, as
an end user, don't have to
00:09:07 - worry about it.
00:09:08 - There's actually quite a bit
of work to administering
00:09:11 - SharePoint.
00:09:11 - As a matter of fact, I've done
quite a few training courses
00:09:14 - for CBT Nuggets on that
00:09:17 - So if you do have any interest
in IT, and have any interest
00:09:20 - in SharePoint administration,
please check those training
00:09:23 - courses out.
00:09:24 - Here's the glitch from the
end user's point of view.
00:09:27 - SharePoint On Premises require
some extra work and heavy
00:09:30 - lifting on the part of your IT
group for you to get to it
00:09:34 - from outside the company
00:09:36 - That's what this means,
00:09:39 - So if, for instance, you do work
from home, part time, or
00:09:43 - maybe you're a fully remote
employee, you need to get into
00:09:46 - your On Premises SharePoint
portal, don't you?
00:09:50 - So that will require, probably,
you having to work
00:09:53 - with IT to establish what's
called a virtual private
00:09:56 - network, or VPN, connection.
00:09:58 - These have mixed reviews.
00:10:00 - I've worked as a remote employee
for many years and
00:10:03 - heard many complaints.
00:10:04 - Oh, I can't stand the VPN.
00:10:06 - It's so slow blah, blah, blah.
00:10:08 - And I don't mean to dismiss
those concerns with my blah,
00:10:11 - blah, blah.
00:10:11 - I've been on both
ends of that.
00:10:12 - I've been the IT
00:10:14 - And I've also been the end
user complaining myself.
00:10:17 - So I understand.
00:10:18 - By contrast, SharePoint online
is part of a Microsoft product
00:10:23 - called Office 365.
00:10:25 - And this is a cloud-based,
00:10:28 - Now, what does that mean?
00:10:29 - Cloud means that it runs on
the internet directly.
00:10:32 - In other words, Microsoft owns
all of the server computers.
00:10:36 - And they have the
00:10:37 - on their side hosted.
00:10:39 - And you can get to it from
wherever you are in the world,
00:10:42 - as long as you have a web
browser and an internet
00:10:44 - connection.
00:10:45 - Now, you might think,
well, how could you
00:10:47 - not win with that?
00:10:48 - There are some implications--
00:10:50 - not for us as end users, but
as IT administrators--
00:10:54 - that we need to be
00:10:55 - From an end user's perspective,
00:10:57 - biggest thing here is if your IT
staff hasn't set up what's
00:11:01 - called single sign on, or SSO,
you may have to maintain a
00:11:05 - separate set of credentials for
both your business office
00:11:09 - and then when you want to get
to SharePoint Online.
00:11:11 - And that can be a big
pain in the butt.
00:11:13 - So you sign in in the morning
onto your network.
00:11:16 - And then you open a browser.
00:11:17 - And you may potentially have to
know another user name and
00:11:20 - another password
for Office 365.
00:11:23 - That's a worst case scenario.
00:11:25 - It seems to me that if your IT
staff is really on board with
00:11:29 - this, they're going
to configure SSO.
00:11:32 - And you will have only one user
name and one password to
00:11:36 - be concerned with, and
that's your business
00:11:38 - office network account.
00:11:39 - That's the way it should be.
00:11:41 - One more thing about these two
varieties of SharePoint.
00:11:44 - You might be wondering, well,
are they the same?
00:11:46 - And if they're the same, why
would you bother with all the
00:11:50 - extra expense of On Premises?
00:11:52 - Why not just do the
00:11:54 - That's a good question.
00:11:56 - There are some key differences
between the two versions.
00:11:59 - But most of those differences,
again, aren't relevant to us
00:12:02 - as end users.
00:12:03 - They're more IT back office
kind of things.
00:12:06 - We, as end users, aren't going
to have a lot of say,
00:12:09 - probably, on which way you go.
00:12:10 - For instance, if your business
has announced, we're going to
00:12:13 - be moving to SharePoint in the
next six months, you might
00:12:16 - send your IT staff an email
message saying, hey, can I put
00:12:19 - in a request for the Office
365 version as
00:12:23 - opposed to On Prem?
00:12:24 - Because I've heard it's
00:12:25 - Maybe they'll be impressed
with your tech knowledge.
00:12:30 - In which case, say thanks CBT
Nuggets for filling me in on
00:12:33 - that information, right?
00:12:35 - But no.
00:12:36 - From an end user click
standpoint, the On Premises
00:12:39 - and online versions are
00:12:41 - In point of fact, in this
training course, I'm going to
00:12:44 - be going back and forth between
the two environments
00:12:47 - to demonstrate that for you.
00:12:49 - Now, about certification.
00:12:51 - I have to understand
my audience here.
00:12:53 - Who are you?
00:12:54 - And why are you taking
00:12:56 - Are you an end user, what's
called an information worker,
00:13:00 - who is not a tech person.
00:13:01 - You're not in IT.
00:13:02 - You're using, or will use,
SharePoint in your business.
00:13:05 - And you need to get proficient
in it quickly.
00:13:08 - OK, there's one legitimate
student for this course.
00:13:11 - Another, actually, is an IT
specialist who is part of a
00:13:15 - SharePoint administration team,
perhaps, and wants to
00:13:18 - just make sure that they
have proficiency in the
00:13:21 - application.
00:13:22 - Believe me, I've known
many IT managers--
00:13:24 - and I hate to say this--
00:13:25 - that are great with all the
dials and switches in the back
00:13:28 - room and the network cabling
and all that.
00:13:31 - But when it comes to actually
using the product, they can
00:13:35 - pretty much get all hung
up and hosed up.
00:13:38 - And users run circles around
them as far as actually using
00:13:42 - the product.
00:13:42 - So that's another legitimate
audience for this course.
00:13:45 - And a third could be either of
the first two categories.
00:13:49 - But this person is also
interested in demonstrating
00:13:52 - their competency with
00:13:55 - To that point, Microsoft has a
certification program called
00:13:58 - Microsoft Office Specialist,
00:14:01 - Now, years ago, Microsoft called
it Microsoft Office
00:14:04 - User Specialist.
00:14:06 - And that acronym was extremely
00:14:09 - I mean, would you really want
to call yourself a MOUS to
00:14:12 - somebody with whom you're
interviewing for a job?
00:14:15 - I wouldn't.
00:14:16 - This is one of many Microsoft
00:14:19 - This one is geared for you,
the business end user.
00:14:22 - Microsoft has a whole bunch of
IT pro credentials and a whole
00:14:26 - bunch of programming
00:14:27 - This is for the person who just
needs to use the product
00:14:31 - every day, and wants
to document their
00:14:33 - competency with it.
00:14:35 - Now, what's cool about this
exam is that it's
00:14:37 - performance-based.
00:14:38 - This is a URL.
00:14:39 - I'm going to be giving you a
lot of these cbt.gg URLs
00:14:43 - throughout the course.
00:14:44 - That is a shortcut to the
00:14:47 - Certiport is the company that
actually makes the tests.
00:14:50 - They partner with Microsoft.
00:14:52 - By the way, these URLs?
00:14:53 - This last piece is
00:14:56 - And I apologize about that.
00:14:58 - That's just one of the
unfortunate truths of these
00:15:00 - URL shortening services.
00:15:02 - Believe me, if I gave you the
actual URLs, you would not
00:15:05 - like me very much.
00:15:06 - It's easier to type just these
characters than a huge,
00:15:10 - honking URL.
00:15:11 - But anyway, back to
what I was saying.
00:15:12 - Certiport makes these
exams for Microsoft.
00:15:15 - And they actually use a live
00:15:19 - It's something that they
call IQ System.
00:15:21 - It's Certiport's proprietary
00:15:24 - But the bottom line is,
00:15:26 - in your exam--
00:15:27 - see a live, running instance
of SharePoint Server, where
00:15:30 - you click things and it
actually does stuff.
00:15:33 - There are other MOS exams for
other Microsoft Office
00:15:36 - programs, like Word.
00:15:38 - If you take the Word exam,
you'll be asked to accomplish
00:15:41 - tasks like, add a header this
says such and so, and add page
00:15:45 - numbers to the document.
00:15:46 - And you'll see a live instance
of Word 2013.
00:15:49 - And you can go about
accomplishing those tasks in
00:15:52 - any way that you want to, which
I think is brilliant.
00:15:54 - Because some of us are more
00:15:57 - Others are more mouse-oriented.
00:15:59 - Some use the right
00:16:01 - Others use toolbar buttons,
and so forth.
00:16:03 - So it's a nice way to accurately
00:16:06 - somebody actually knows how
to do the work or not.
00:16:09 - Now, I wanted to show you in a
live session, just very, very
00:16:12 - briefly what SharePoint
2013 looks like if
00:16:15 - you've never seen it.
00:16:17 - We're actually seeing Office
365, or SharePoint Online.
00:16:21 - This is what's called
a team site.
00:16:23 - And I'm logged in, as you
can see, with my account
00:16:26 - under my own name.
00:16:27 - And we have on the home page
just an infinitely
00:16:31 - customizable surface.
00:16:32 - We'll end this Nugget, actually,
with a little bit on
00:16:35 - who the different roles are
when it comes to using
00:16:39 - SharePoint.
00:16:39 - But as an end user, you're going
to be spending a lot of
00:16:42 - time in these things called
00:16:45 - This is where you get to content
in a SharePoint site.
00:16:49 - And as you see here, you can
have different types of word
00:16:52 - documents--
00:16:53 - Excel, PowerPoint, Word.
00:16:56 - And at least with Office 365,
all of the office core apps--
00:17:01 - which is to say, PowerPoint,
Word, Excel, et cetera--
00:17:05 - our browser-based.
00:17:06 - So you notice that I opened
up this Acme Instruments
00:17:09 - catalogue slide deck directly
in a browser.
00:17:12 - So I can move through it.
00:17:13 - You notice in the lower right
I can put it in slide show
00:17:16 - view and give a presentation.
00:17:17 - And check this out.
00:17:18 - You can even edit the
00:17:21 - If I have PowerPoint on the
system, I can do it that way,
00:17:24 - which I do.
00:17:24 - I have PowerPoint installed
on my machine.
00:17:27 - Or you can actually
do the editing
00:17:29 - directly in a web browser.
00:17:31 - So feasibly, you could spend
your whole day at work using
00:17:34 - SharePoint and never leave
your web browser.
00:17:37 - That's got some pretty cool
aspects to it, doesn't it?
00:17:40 - So let me come out of here and
back to the SharePoint site.
00:17:43 - The other thing I wanted to show
you, at least with the
00:17:46 - SharePoint Online version,
is that there's seamless
00:17:49 - integration with your other
core tools that
00:17:53 - you use every day.
00:17:54 - Of course, you use
email every day.
00:17:56 - I almost guarantee it.
00:17:58 - This is what the Office 365
Outlook looks like.
00:18:01 - It looks just like the Outlook
that you may use every day in
00:18:04 - an application running
on your system.
00:18:06 - But this actually runs
in a web browser.
00:18:08 - It's pretty cool, isn't it?
00:18:09 - So anyway, that's just a little
tease of what we have
00:18:12 - upcoming with the SharePoint
00:18:14 - I also wanted to bring
you over here.
00:18:16 - This is the Microsoft learning
website, a site that you
00:18:19 - should definitely
00:18:20 - And this particular page
describes the Microsoft Office
00:18:24 - Specialist program.
00:18:25 - So you can see that for the
Office 2013 suite there are
00:18:29 - exams for Word, Excel,
PowerPoint, Outlook, Access,
00:18:32 - OneNote, and-- what we're
concerned with-- exam 419,
00:18:37 - SharePoint 2013.
00:18:38 - Now this isn't yet available
as of the recording of this
00:18:41 - Nugget series.
00:18:42 - If I click the 419 link,
that'll take us to the
00:18:45 - SharePoint 2013 exam
00:18:49 - Here's where you can register
to take the
00:18:51 - exam through Certiport.
00:18:53 - By the way, you have to go to
an authorized Certiport test
00:18:57 - vendor in order to
take the test.
00:18:59 - They have Certiports
all over the world.
00:19:01 - So I hope you won't have to
travel too far for that.
00:19:04 - But then if we open this up, it
shows you who the audience
00:19:07 - profile is, which we've already
discussed, and then
00:19:11 - skills measured, broken into
different categories like
00:19:14 - creating and formatting content
in the SharePoint
00:19:17 - site, a little bit on SharePoint
00:19:20 - communities.
00:19:20 - That deals with your
social media and
00:19:23 - social computing stuff.
00:19:25 - And then there's a
lot on Search.
00:19:27 - When you have a SharePoint
portal that's fully utilized--
00:19:30 - in other words, that you have
thousands or hundreds of
00:19:33 - thousands of documents
00:19:35 - Search becomes particularly
00:19:38 - Let me do a search for
Acme, for instance.
00:19:40 - You probably use Search every
day with Google, right?
00:19:43 - Well, it's the same
basic idea here.
00:19:45 - Only the search is limited to
your SharePoint portal.
00:19:49 - And you'll notice also here
that SharePoint search has
00:19:52 - some really cool enhancements
that you don't get
00:19:54 - with Google or Bing.
00:19:56 - You can hover over a
search result and
00:19:58 - actually preview it.
00:20:00 - This is that Acme Instruments
catalogue PowerPoint deck.
00:20:03 - Isn't that awesome?
00:20:04 - You can actually step
through the deck
00:20:06 - in the search results.
00:20:08 - How can you beat that?
00:20:09 - So Search is obviously something
we want to focus on
00:20:11 - quite a bit.
00:20:12 - I can describe the way I
designed this course just by
00:20:16 - redirecting you to this page.
00:20:18 - I want to make sure that I cover
every single topic on
00:20:21 - this exam blueprint.
00:20:22 - You'd figure that Microsoft,
because they've designed
00:20:25 - SharePoint 2013, would
know what the core
00:20:28 - end user skills are.
00:20:29 - I've taken that into
00:20:31 - And I've also added my own real
world experience, having
00:20:34 - used SharePoint since, I would
say, 2003 or 2004.
00:20:39 - So I've been using it a while.
00:20:41 - So how do you use this course?
00:20:43 - Or how would I recommend
you use this course?
00:20:45 - As an instructor, I tend to
build concepts sequentially.
00:20:49 - I like to look at it in
two ways, really.
00:20:51 - I could look at it as, we're
moving through the course
00:20:54 - gradually building
00:20:56 - And we can also look, as we're
moving through the course, a
00:20:59 - snowball rolling downhill and
getting bigger and bigger.
00:21:02 - Both of those ideas, both of
those metaphors, denote that
00:21:06 - we're going to be building and
00:21:10 - So if you can, I would suggest
you watch the course
00:21:13 - sequentially.
00:21:14 - That having been said, I know
what it feels like to have
00:21:16 - your back up against the wall,
and you really need to know
00:21:18 - how to do task x or task y.
00:21:21 - In that case, jump into
a specific Nugget.
00:21:23 - Look at the table of contents
and dive right in.
00:21:26 - That's actually how I became
associated with CBT Nuggets
00:21:30 - many years ago.
00:21:31 - At one time, I was a working
systems administrator and a
00:21:33 - CBT Nugget subscriber.
00:21:35 - There were times where I needed
to do some task, and I
00:21:38 - would literally fire up a
Nugget video, watch the
00:21:41 - instructor demo it, and then go
right out and do the same
00:21:45 - thing in my production
00:21:46 - Therefore again, I want
you to understand
00:21:48 - you're in good hands.
00:21:49 - You're with somebody who
can relate to your
00:21:51 - position right now.
00:21:52 - Final subject of this
introductory Nugget is
00:21:55 - SharePoint user roles.
00:21:56 - Not going to get too
geeky here, because
00:21:58 - we don't need to.
00:21:59 - Bottom line is, SharePoint
allows what's called delegated
00:22:02 - administration.
00:22:04 - You are going to be, chances
are, a site member, where you
00:22:07 - have a fair amount of privilege
00:22:10 - You can add your own content.
00:22:12 - You can check out documents.
00:22:13 - You can delete stuff.
00:22:15 - But you don't have any
00:22:17 - So there are three levels of
administrator in SharePoint.
00:22:20 - On the outermost level, there's
what's called the farm
00:22:23 - administrator.
00:22:24 - These are your IT people
who set up SharePoint.
00:22:27 - Farm is the technical term for
the overall SharePoint
00:22:31 - implementation in
00:22:32 - The next level of administrator
may or may not
00:22:35 - be an IT person.
00:22:36 - They may be in your
work group even.
00:22:38 - The site collection
administrator is charged with
00:22:41 - a part of the farm.
00:22:43 - I mean, some SharePoint farms
consist of only one site
00:22:46 - collection.
00:22:47 - More often though, you're going
to have more than one
00:22:49 - site collection.
00:22:50 - Sometimes businesses--
00:22:51 - and you may know this all too
well, more than anybody--
00:22:54 - have bureaucratic stuff
going on, politics.
00:22:57 - And they need separation.
00:22:59 - You may have compliance
issues that require
00:23:01 - separating the farm out.
00:23:03 - A site collection is a
collection of websites.
00:23:05 - It's as simple as that.
00:23:06 - The websites are denoted as
small circles in my diagram.
00:23:10 - And that's the third level
00:23:12 - The site owner is somebody who
can do pretty much whatever
00:23:15 - they want within a site.
00:23:16 - But they can't do anything with
anybody else's site, nor
00:23:19 - can they do anything with
other site collections.
00:23:22 - So the administrator
levels are scoped.
00:23:26 - The site owner is probably
somebody in your group that's
00:23:29 - been nominated to
be the owner.
00:23:31 - And it's important for you, as
an end user, to know who these
00:23:35 - people are at these
00:23:37 - Because as you work through this
training, I may turn you
00:23:39 - on to some features that you
really will find useful.
00:23:42 - And you'll find that they
haven't been deployed in your
00:23:45 - company's SharePoint.
00:23:46 - So at that time, or those times,
I'm going to suggest
00:23:49 - that you call or email these
site owners, site collection
00:23:54 - administrators, and farm
administrators in your company
00:23:57 - so you can make the requests.
00:23:59 - Because believe me, SharePoint
has a lot to offer.
00:24:02 - Now, what did we learn?
00:24:04 - Let's review.
00:24:04 - We started with understanding
what SharePoint is.
00:24:07 - I hope you're clearer on the
technology than you were when
00:24:10 - we started this Nugget.
00:24:11 - SharePoint is an intranet
00:24:15 - You know that there are two
varieties of SharePoint--
00:24:17 - On Premises in your
00:24:20 - cloud-based.
00:24:21 - You should know which one you're
using at your company.
00:24:24 - I hope that I've whet your
appetite as far as seeking
00:24:26 - certification.
00:24:27 - There's nothing wrong, or
there's no downside, to
00:24:30 - seeking certification.
00:24:31 - Yes, there's the
00:24:33 - The exams aren't free.
00:24:35 - But it's an excellent way to
demonstrate your competency
00:24:37 - with SharePoint to prove it to
your boss, your colleagues,
00:24:40 - your clients, your family,
your friends, whomever.
00:24:43 - I've given you some best
practice advice on how to use
00:24:46 - this course to help you
meet your goals
00:24:48 - as quickly as possible.
00:24:49 - And then we did a little bit on
understanding the various
00:24:52 - SharePoint user roles.
00:24:54 - That's a subject that we'll
return to again and again
00:24:56 - throughout the rest
of this course.
00:24:58 - Well, I'm excited to teach
you this stuff.
00:25:00 - I think we're going to have
a good time together.
00:25:03 - And I feel especially humbled
and grateful that you'll be
00:25:06 - able to take these skills and
apply them immediately.
00:25:09 - That's always my goal as an
instructor, and, I would
00:25:12 - think, should be the goal of
any adult education course.
00:25:16 - With that, let's get started.
00:25:18 - I hope that this has been
informative for you.
00:25:20 - And I'd like to thank
you for viewing.